Rent roll

The rent roll is the most-used property report. It shows unit, resident, lease term, rent, deposit, and balance for every unit — leased and vacant — as of a stated date.

A 20-unit rent roll lists 18 occupied units at rents from $1,600 to $2,200, two vacant units, and each lease's expiration date.

The rent roll is what a lender, buyer, or owner reads first. It carries the information three separate decisions depend on: current income, expiry concentration, and who is behind. Its as-of date is part of the document, not a footnote.

Generate it from lease and ledger records rather than typing it, always stamp the as-of date, and include vacant units so the unit count reconciles. Review lease-expiration clustering while you are in there — a month with six expiries is a scheduling problem you can still fix.

Hand-maintaining the roll in a spreadsheet, showing market rent where actual rent belongs, and omitting balances so delinquency is invisible in the one report everyone reads.