Overview
The renewal window closes fast. Miss it and you're in month-to-month, or worse, an unintended holdover.
The renewal window closes fast. Miss it and you're in month-to-month, or worse, an unintended holdover.
Start renewals 90 days out, decide the rent before you make contact, send the offer in writing with a decision deadline, and treat silence as a non-renewal to plan against rather than a yes.
The renewal window closes fast. Miss it and you're in month-to-month, or worse, an unintended holdover.
A renewal is the cheapest lease you will ever sign: no vacancy, no turnover cost, no marketing, no screening. The cost of losing one is usually a month of rent plus turn expenses, which dwarfs the extra you were trying to capture with an aggressive increase.
The mistake is timing. Ask at 30 days and the resident has already toured other places; ask at 90 and you are the incumbent with the easiest option.
1. At 60 days before term-end, decide: renew, raise rent, or non-renew. 2. At 60 days, deliver the notice your lease and state require. 3. Send a renewal offer with the new term and rent. 4. Sign the renewal — do not just extend by handshake. 5. Update the ledger with the new rent effective on the renewal start.
Compare against currently listed units of the same size and condition nearby, then discount for the turnover cost you avoid. A renewal priced slightly under market for a resident who pays on time is usually the better trade.
Price it above the fixed-term rate to reflect the extra vacancy risk, and confirm the notice period in writing.
From signed lease to first day of tenancy — the checklist for onboarding a new resident cleanly.
Draft a lease that captures the essentials, respects state law, and can be signed on a phone.
Hold, itemize, and return security deposits according to state law — with the paper trail to prove it.
Move-in day, done right: keys, inspection, welcome, and the ledger reflects reality.
Move-out inspection, itemized deductions, and deposit return within your state's timeline.
Document, notice, cure period, and escalation — the sequence that holds up if it ever reaches a courtroom.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
Manage renewals