Walk the unit room by room, mark condition, add notes and custom items, then print or save the signed record.
MOVE-IN INSPECTION REPORT Property: — Tenant: — Inspected by: — Date: 2026-08-26 ENTRY & HALLWAY • Front door, lock and keys: Good • Walls and ceiling: Good • Flooring: Good • Light fixtures: Good • Closet: Good LIVING ROOM • Walls and ceiling: Good • Flooring: Good • Windows and screens: Good • Blinds or curtains: Good • Outlets and switches: Good • Light fixtures: Good KITCHEN • Countertops: Good • Cabinets and drawers: Good • Sink and faucet: Good • Refrigerator: Good • Range / oven: Good • Range hood: Good • Dishwasher: Good • Microwave: Good • Garbage disposal: Good • Flooring: Good BATHROOM(S) • Toilet: Good • Sink and vanity: Good • Tub / shower: Good • Tile and grout: Good • Exhaust fan: Good • Mirror and fixtures: Good • Flooring: Good • Water pressure and drainage: Good BEDROOM(S) • Walls and ceiling: Good • Flooring: Good • Closet and doors: Good • Windows and screens: Good • Outlets and switches: Good • Light fixtures: Good LAUNDRY • Washer: Good • Dryer: Good • Hookups and hoses: Good • Ventilation: Good SYSTEMS • Heating: Good • Air conditioning: Good • Water heater: Good • Electrical panel: Good • Smoke detectors: Good • Carbon monoxide detectors: Good • Thermostat: Good • Visible plumbing leaks: Good EXTERIOR & COMMON • Exterior doors and locks: Good • Windows from outside: Good • Balcony or patio: Good • Yard and landscaping: Good • Garage or parking space: Good • Mailbox: Good • Storage area: Good Both parties confirm the above reflects the condition of the unit at the start of the tenancy. Tenant signature: ______________________________ Date: ____________ Landlord signature: ____________________________ Date: ____________
Inspections stay attached to the unit and the tenancy, with photos.
A move-in inspection is only useful if the tenant agrees with it. Walk the unit together, record condition on each line, note anything already damaged, and both sign and date it. Give the tenant a copy the same day.
A move-in report the tenant never saw is close to worthless in a deposit dispute.
Photograph each room wide, then close up on anything already worn or damaged. Date-stamped photographs attached to the checklist are what make a later deduction a documented fact rather than a claim.
Compare condition at move-out against the move-in record before deducting anything.
Calculate a deposit from a multiple of rent and see it as an annual cost to the tenant.
Total everything due at signing — rent, prorated rent, deposit, fees and custom charges.
Work out a partial month at move-in or move-out using the method your lease specifies.