Overview
Spreadsheets work until they don't. The switch is a project, not a click, and worth doing methodically.
Spreadsheets work until they don't. The switch is a project, not a click, and worth doing methodically.
Replace spreadsheets by moving the parts that cannot be shared safely first — resident balances, documents, maintenance history — and keep the spreadsheet for analysis, not as the record.
Spreadsheets work until they don't. The switch is a project, not a click, and worth doing methodically.
Spreadsheets do not fail at arithmetic. They fail at concurrency, permissions and audit: two people editing, a resident who cannot be shown their own row, and no way to know who changed a number.
The move goes badly when it is attempted all at once. Migrating the ledger, documents and work orders first gives you the record of truth; reporting can follow.
1. Freeze the current spreadsheet on a date. 2. Export properties, leases, ledgers. 3. Import into the new system. 4. Reconcile balances on the freeze date. 5. Run parallel for one full month, then retire the spreadsheet.
You keep them. Export the data you need and analyse it in a spreadsheet if you prefer — the change is where the record lives, not where you calculate.
Migrate properties, units, leases, and residents into a new platform without losing data or continuity.
Spreadsheets stop working around unit five. Here's how to migrate to a real system without losing data.
Base price is not what you pay. The hidden costs of property management software — add-ons, integrations, SMS, and staff time — and how to find them.
How add-on modules — screening, accounting, resident portals, websites — push the real price of property management software far above the base plan.
Every integration between separate property tools has a cost — setup, maintenance, and failure. Here's how to count it and when consolidation is cheaper.
A practical path from a pile of single-purpose tools to one connected property management platform — without losing data or breaking workflows.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
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