Overview
Spreadsheets scale until they don't. The break is usually around the fifth unit or the first team hire.
Spreadsheets scale until they don't. The break is usually around the fifth unit or the first team hire.
Move off spreadsheets by freezing the sheet on a chosen cutover date, importing properties, units, residents and leases in that order, then reconciling every balance against the frozen sheet before you start using the new system. The risk in a migration is not the import; it is running both systems at once.
Spreadsheets scale until they don't. The break is usually around the fifth unit or the first team hire.
Spreadsheets fail in a specific way: two copies diverge, and nobody can say which is right. The break usually comes with the fifth unit or the first hire, because that is when a second person starts editing. Reconciliation, not data entry, is what you are buying your way out of.
Order matters in the import. Properties and units first, because everything else references them; then residents, then leases, then balances as of the cutover date. Importing balances before leases exist produces orphaned money that has to be re-keyed by hand.
Pick one date and stop writing to the old sheet on it. A parallel-run period sounds prudent and reliably creates a third version of the truth. Keep the frozen sheet read-only as a reconciliation reference for a few months instead.
The next dispute or audit finds numbers that don't reconcile.
Freeze the sheet. Export. Import to a real system. Reconcile. Cutover.
AyiManage imports your portfolio and reconciles ledger balances against your cutover date.
Unit count, occupied unit count, total monthly rent, deposits held, and each lease's balance as of the cutover date. If those five match the frozen sheet, the import is sound.
Import balances as of the cutover date and retain the old sheet as the historical record. Recreating years of transaction history rarely repays the effort.
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Migrate properties, units, leases, and residents into a new platform without losing data or continuity.
$49/month includes 5 units, then per-unit pricing that drops as you grow. Optional modules are billed separately and must be added deliberately.
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