Solution: Commercial lease tracking

How to track commercial lease terms and critical dates

Commercial value lives in the dates: escalation effective dates, option windows, and reconciliation deadlines.

Overview

Commercial value lives in the dates: escalation effective dates, option windows, and reconciliation deadlines.

Common causes

  • Terms stored only in the executed PDF
  • Escalations applied manually
  • Option deadlines missed
  • Certificates of insurance not tracked

Operational risks

A missed escalation is unrecoverable revenue. A missed option deadline can hand a tenant a below-market renewal.

Recommended process

Abstract every lease into structured terms. Calendar escalations and option windows. Reconcile CAM annually. Track COI expirations.

How Ayillo helps

Ayillo abstracts commercial terms into fields, applies escalations on schedule, and runs CAM reconciliation from the same ledger.

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