Vendor management

A vendor portal your contractors actually want to use

One vendor company record reused across every management customer. Trades, service area, compliance, rates, and a 9-lane job board the vendor owns.

Vendors are businesses, not employees

A vendor is an independent company — a plumber, an HVAC firm, a landscaper — that may serve many of your management customers. Ayillo models the vendor company once, with its trades, service area, availability, rates, and compliance records (license, insurance, bond, W-9, certifications with expiration grading), and reuses that identity across every property that hires them. The vendor gets their own workspace with a 9-lane job board — new, offered, accepted, scheduled, in progress, waiting for parts, completed, awaiting approval, closed — and raises invoices that land instantly in the manager's payables.

What the manager gets

  • Request estimates from one or many vendors on a work order, compare responses, and award (creating the assignment and a cost line).
  • Track licenses and insurance expiration before dispatch.
  • Approve vendor invoices that arrive prefilled from the linked job.
  • Pay through the connected ledger — labor, materials, tax, and total reconciled.

No more chasing invoices over text message.

FAQ

Frequently asked

Do vendors need to pay to join?

No. Vendor company onboarding is free; they're invited by a management customer or register their service company themselves.

Can a vendor work for multiple managers?

Yes. That's the point — one vendor company record, many customer relationships, never duplicated.

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